01
Automated Websites & Funnels
A site that captures tenders properly
- Capability and accreditation pages
- Structured RFQ forms with file upload
- Sector case-study pages
- Client portal access
AI automation for commercial hvac contractors
Win more tenders and keep every site contract on schedule.
Tender and RFQ intake, planned maintenance scheduling, compliance certification, and client reporting — built for commercial HVAC contractors.
−70%
Tender admin
100%
PPM visits on schedule
<24 hrs
RFQ acknowledgement
Typical results across commercial hvac contractors we've automated. Your numbers come from your audit.
✦Sound familiar?
What's quietly costing your contractor every week
Manual01
Tenders arrive as email attachments
Specs and drawings re-keyed by hand under deadline.
Missed02
Planned maintenance slips
PPM schedules tracked in spreadsheets across sites.
Late03
Compliance paperwork chased
F-Gas and certification evidence gathered at audit time.
Hours04
Clients ask for reports
Facilities managers want data the office compiles by hand.
✦The fix
One connected system that runs the repetitive work for you
Not another tool your team has to check. The website, the phones, the messages, the reminders, and the follow-up all work together — built for commercial hvac contractors, monitored by us, owned by you.
1
Structured tender intake
RFQs captured with drawings and specs, acknowledged instantly, routed to estimating.
2
PPM that schedules itself
Planned visits raised, assigned, and chased automatically per contract.
3
Compliance evidence collected as you go
Certificates and readings captured on the job, not at audit.
4
Client reporting on a schedule
Site performance and visit compliance sent without anyone compiling it.
✦Everything we automate
Everything we automate for a contractor like yours
Six connected systems, each built with the specifics for commercial hvac contractors.
02
Lead Capture & Instant Follow-up
RFQs acknowledged and moving
- Instant acknowledgement and clarifying questions
- Routing to estimators with deadlines
- Tender follow-up sequences
- Pipeline by sector and value
03
AI Voice & Chat Agents
Site calls answered and triaged
- Reactive callout capture
- Priority and SLA triage
- Booking into the engineer diary
- Out-of-hours escalation
04
Workflow & Back-office Automation
PPM and compliance on autopilot
- Planned visit scheduling per contract
- Engineer assignment and chasing
- F-Gas and certification capture
- Invoice on completion
05
AI Customer Support Automation
Facilities teams that self-serve
- Visit history and certificates
- SLA and response-time answers
- Reactive job logging
- Escalation to the account manager
06
Data, Reporting & AI Assistants
Contract performance in one view
- SLA compliance by site
- PPM completion rate
- Contract profitability
- Reactive versus planned mix
✦Compare your options
Hire, outsource, or automate?
What actually changes for a contractor when enquiries, calls, and follow-up are automated.
| Doing it manually | Answering service / agency | CODEVGROW automation | |
|---|---|---|---|
| Speed of first reply | Hours, or next day | Message taken, callback later | ✓Under 60 seconds, 24/7 |
| After-hours & weekends | Voicemail | Message only | ✓Answers, books, escalates |
| Books the appointment / job | When staff are free | No | ✓Yes — live availability |
| Reminders & no-show recovery | Manual, inconsistent | No | ✓Automated, with waitlist fill |
| Follows up until booked | Rarely | No | ✓Multi-touch, stops on reply |
| Knows your services & pricing | Yes | Script only | ✓Trained on your business |
| Logs everything to your system | Sometimes | Email summary | ✓Every call, chat, and booking |
| Reporting | Spreadsheets | Call counts | ✓Live dashboard + AI assistant |
| Monthly cost | Salary + turnover | Per-minute fees | ✓Fixed, lower than one hire |
✦How it works
Live in weeks, not quarters
- 1
Free audit
45 minutes mapping how enquiries, calls, admin, and follow-up flow through your contractor today.
- 2
Ranked plan & fixed price
What to automate first, expected hours and revenue, and a fixed price — within 48 hours.
- 3
Build & soft launch
We connect your systems and go live on one channel first, with human fallback, in 2–4 weeks.
- 4
Run & improve
24/7 monitoring, weekly transcript reviews, and the next automation added each month.
Free discovery call
See exactly what we'd automate in your contractor — in 45 minutes
You leave with a ranked automation plan and a fixed price, whether you work with us or not. No pitch deck.
✦What owners say
Heard from commercial hvac contractors we work with
★★★★★
“Tender responses go out in a day, not a week.”
★★★★★
“Our PPM compliance went from patchy to provable.”
★★★★★
“Every system was built, connected, and monitored by one team. No hand-offs, no ‘talk to the vendor’.”
Will customers know they're talking to an AI?
The assistant introduces itself as your contractor's virtual assistant and hands over to a person the moment someone asks — or when a question needs judgement. Satisfaction stays high because answers are fast and accurate.
Is our data safe?
Yes. Data stays in your systems, conversations are encrypted, and we configure retention and access rules for your regulatory requirements. Decisions that need a person always stay with your team.
Does it work with the software we already use?
We integrate with the major CRM, booking, ERP, and industry platforms via native integrations or API — and with your phone system, WhatsApp, and website. We'll confirm your exact stack in the audit.
How long until it's live?
Most commercial hvac contractors are live in 2–4 weeks, starting with one channel (usually phone overflow or web enquiries) and expanding from there.
What does it cost?
A fixed setup fee plus a monthly plan based on volume — typically less than one part-time hire, with the expected ROI shown against your current numbers in the audit.
Other hvac businesses we automate
All hvac →Free automation audit for commercial hvac contractors · 45 min · ranked plan · fixed price
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