01
Automated Websites & Funnels
A site that sells the plan
- Service-plan comparison pages
- Online sign-up and payment
- Coverage and exclusion clarity
- Upgrade and add-on pages
AI automation for maintenance contracts
Protect recurring revenue without chasing every renewal by hand.
Contract scheduling, renewal automation, engineer allocation, and profitability reporting — built for HVAC maintenance providers.
+31%
Renewal rate
100%
Visits scheduled
−55%
Renewal admin
Typical results across maintenance contracts we've automated. Your numbers come from your audit.
✦Sound familiar?
What's quietly costing your service provider every week
Churn01
Renewals slip past the date
Nobody notices until the customer has gone.
Hours02
Visits scheduled manually
Every contract planned by hand each quarter.
Disputes03
Contract scope is unclear
What is covered gets argued on site.
Blind04
Margin per contract unknown
Nobody knows which agreements actually pay.
✦The fix
One connected system that runs the repetitive work for you
Not another tool your team has to check. The website, the phones, the messages, the reminders, and the follow-up all work together — built for maintenance contracts, monitored by us, owned by you.
1
Renewals chased automatically
Staged reminders and re-quote triggers well before expiry.
2
Visits raised from the contract
PPM scheduled, assigned, and chased without manual planning.
3
Scope made explicit
Coverage, exclusions, and response times issued with every agreement.
4
Profitability per contract
Labour, parts, and callouts measured against the fee.
✦Everything we automate
Everything we automate for a service provider like yours
Six connected systems, each built with the specifics for maintenance contracts.
02
Lead Capture & Instant Follow-up
Plan enquiries converted
- Instant reply and plan matching
- Property and system capture
- Quote issued automatically
- Sign-up follow-up sequence
03
AI Voice & Chat Agents
Plan questions answered by phone
- Coverage and exclusion answers
- Visit scheduling and changes
- Renewal and payment questions
- Escalation for disputes
04
Workflow & Back-office Automation
Contracts that run themselves
- PPM visits raised per agreement
- Engineer allocation and chasing
- Staged renewal sequences
- Payment collection and dunning
05
AI Customer Support Automation
Customers who self-serve
- Visit history and certificates
- What is covered questions
- Rebooking and cancellation
- Escalation to the account manager
06
Data, Reporting & AI Assistants
Know which contracts pay
- Renewal and churn by plan
- Margin per contract
- Callout frequency versus fee
- Engineer time per agreement
✦Compare your options
Hire, outsource, or automate?
What actually changes for a service provider when enquiries, calls, and follow-up are automated.
| Doing it manually | Answering service / agency | CODEVGROW automation | |
|---|---|---|---|
| Speed of first reply | Hours, or next day | Message taken, callback later | ✓Under 60 seconds, 24/7 |
| After-hours & weekends | Voicemail | Message only | ✓Answers, books, escalates |
| Books the appointment / job | When staff are free | No | ✓Yes — live availability |
| Reminders & no-show recovery | Manual, inconsistent | No | ✓Automated, with waitlist fill |
| Follows up until booked | Rarely | No | ✓Multi-touch, stops on reply |
| Knows your services & pricing | Yes | Script only | ✓Trained on your business |
| Logs everything to your system | Sometimes | Email summary | ✓Every call, chat, and booking |
| Reporting | Spreadsheets | Call counts | ✓Live dashboard + AI assistant |
| Monthly cost | Salary + turnover | Per-minute fees | ✓Fixed, lower than one hire |
✦How it works
Live in weeks, not quarters
- 1
Free audit
45 minutes mapping how enquiries, calls, admin, and follow-up flow through your service provider today.
- 2
Ranked plan & fixed price
What to automate first, expected hours and revenue, and a fixed price — within 48 hours.
- 3
Build & soft launch
We connect your systems and go live on one channel first, with human fallback, in 2–4 weeks.
- 4
Run & improve
24/7 monitoring, weekly transcript reviews, and the next automation added each month.
Free discovery call
See exactly what we'd automate in your service provider — in 45 minutes
You leave with a ranked automation plan and a fixed price, whether you work with us or not. No pitch deck.
✦What owners say
Heard from maintenance contracts we work with
★★★★★
“Renewals stopped depending on someone remembering.”
★★★★★
“We finally know which contracts are worth keeping.”
★★★★★
“Every system was built, connected, and monitored by one team. No hand-offs, no ‘talk to the vendor’.”
Will customers know they're talking to an AI?
The assistant introduces itself as your service provider's virtual assistant and hands over to a person the moment someone asks — or when a question needs judgement. Satisfaction stays high because answers are fast and accurate.
Is our data safe?
Yes. Data stays in your systems, conversations are encrypted, and we configure retention and access rules for your regulatory requirements. Decisions that need a person always stay with your team.
Does it work with the software we already use?
We integrate with the major CRM, booking, ERP, and industry platforms via native integrations or API — and with your phone system, WhatsApp, and website. We'll confirm your exact stack in the audit.
How long until it's live?
Most maintenance contracts are live in 2–4 weeks, starting with one channel (usually phone overflow or web enquiries) and expanding from there.
What does it cost?
A fixed setup fee plus a monthly plan based on volume — typically less than one part-time hire, with the expected ROI shown against your current numbers in the audit.
Other hvac businesses we automate
All hvac →Free automation audit for maintenance contracts · 45 min · ranked plan · fixed price
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