01
Automated Websites & Funnels
A site with tenant and landlord portals that self-serve
- Maintenance request portal with photos
- Landlord onboarding & valuation pages
- Tenant application & referencing
- Document and statement access
AI automation for property management companies
Handle every tenant request and landlord question without the phone queue.
AI-triaged maintenance, automated rent and renewal workflows, proactive landlord updates, and arrears reporting — built for property managers.
−70%
Inbound calls
< 5 min
Maintenance triage
−45%
Arrears
Typical results across property management companies we've automated. Your numbers come from your audit.
✦Sound familiar?
What's quietly costing your company every week
Hours to triage01
Maintenance requests flood every channel
WhatsApp, email, calls, and portals — requests get lost, duplicated, or dispatched late.
8% arrears02
Rent and renewals chased manually
Arrears reminders and renewals depend on someone running a report.
Daily calls03
Landlords call for updates
‘Has the repair been done?’ ‘Where's my statement?’ — every call interrupts the team.
Risk04
Compliance deadlines slip
Gas safety, EICR, EPC, and licensing renewals tracked in spreadsheets.
✦The fix
One connected system that runs the repetitive work for you
Not another tool your team has to check. The website, the phones, the messages, the reminders, and the follow-up all work together — built for property management companies, monitored by us, owned by you.
1
AI maintenance triage and dispatch
Requests logged with photos, categorised, prioritised, and sent to the right contractor — tenant kept updated.
2
Rent, arrears, and renewals on autopilot
Reminders, escalation sequences, renewal offers, and rent reviews triggered by dates.
3
Proactive landlord updates
Repair progress, statements, and inspection reports sent automatically.
4
Compliance tracking
Every certificate and licence tracked with reminders to tenants, contractors, and landlords.
✦Everything we automate
Everything we automate for a company like yours
Six connected systems, each built with the specifics for property management companies.
02
Lead Capture & Instant Follow-up
Landlord and tenant enquiries answered instantly
- Instant reply on web, WhatsApp & email
- Landlord qualification & valuation booking
- Tenant viewing & application booking
- Follow-up until signed
03
AI Voice & Chat Agents
24/7 repairs line and landlord support
- Maintenance triage by phone & WhatsApp
- Emergency escalation to on-call
- Rent and tenancy questions
- Summaries logged to the property record
04
Workflow & Back-office Automation
Rent, renewals, and compliance without the chase
- Rent reminders & arrears escalation
- Renewals, rent reviews & notices
- Gas, EICR, EPC & licence reminders
- Contractor dispatch & invoice matching
05
AI Customer Support Automation
Tenant and landlord questions resolved in seconds
- Repair status & appointment updates
- Deposit and statement queries
- Move-in / move-out guidance
- Escalation to the property manager
06
Data, Reporting & AI Assistants
Arrears, occupancy, and maintenance in one view
- Arrears & renewals dashboard
- Maintenance SLA & contractor performance
- Occupancy & void days
- Ask-the-data assistant
✦Compare your options
Hire, outsource, or automate?
What actually changes for a company when enquiries, calls, and follow-up are automated.
| Doing it manually | Answering service / agency | CODEVGROW automation | |
|---|---|---|---|
| Speed of first reply | Hours, or next day | Message taken, callback later | ✓Under 60 seconds, 24/7 |
| After-hours & weekends | Voicemail | Message only | ✓Answers, books, escalates |
| Books the appointment / job | When staff are free | No | ✓Yes — live availability |
| Reminders & no-show recovery | Manual, inconsistent | No | ✓Automated, with waitlist fill |
| Follows up until booked | Rarely | No | ✓Multi-touch, stops on reply |
| Knows your services & pricing | Yes | Script only | ✓Trained on your business |
| Logs everything to your system | Sometimes | Email summary | ✓Every call, chat, and booking |
| Reporting | Spreadsheets | Call counts | ✓Live dashboard + AI assistant |
| Monthly cost | Salary + turnover | Per-minute fees | ✓Fixed, lower than one hire |
✦How it works
Live in weeks, not quarters
- 1
Free audit
45 minutes mapping how enquiries, calls, admin, and follow-up flow through your company today.
- 2
Ranked plan & fixed price
What to automate first, expected hours and revenue, and a fixed price — within 48 hours.
- 3
Build & soft launch
We connect your systems and go live on one channel first, with human fallback, in 2–4 weeks.
- 4
Run & improve
24/7 monitoring, weekly transcript reviews, and the next automation added each month.
Free discovery call
See exactly what we'd automate in your company — in 45 minutes
You leave with a ranked automation plan and a fixed price, whether you work with us or not. No pitch deck.
✦What owners say
Heard from property management companies we work with
★★★★★
“Maintenance triage used to be a full-time job. Now it's automatic and tenants get updates without asking.”
★★★★★
“Arrears halved once reminders became automatic and consistent.”
★★★★★
“Every system was built, connected, and monitored by one team. No hand-offs, no ‘talk to the vendor’.”
Will tenants and landlords know they're talking to an AI?
The assistant introduces itself as your company's virtual assistant and hands over to a person the moment someone asks — or when a question needs judgement. Satisfaction stays high because answers are fast and accurate.
Is our data safe?
Yes. Data stays in your systems, conversations are encrypted, and we configure retention and access rules for your regulatory requirements. Decisions that need a person always stay with your team.
Does it work with the software we already use?
We integrate with the major CRM, booking, ERP, and industry platforms via native integrations or API — and with your phone system, WhatsApp, and website. We'll confirm your exact stack in the audit.
How long until it's live?
Most property management companies are live in 2–4 weeks, starting with one channel (usually phone overflow or web enquiries) and expanding from there.
What does it cost?
A fixed setup fee plus a monthly plan based on volume — typically less than one part-time hire, with the expected ROI shown against your current numbers in the audit.
Free automation audit for property management companies · 45 min · ranked plan · fixed price
Free automation audit for property management companies
Book free audit →