01
Automated Websites & Funnels
A centre site that books assessments
- Free assessment booking
- Subject and programme pages
- Package pricing & checkout
- Parent reviews
AI automation for tutoring centres
Book more assessments, fill every session, and keep parents in the loop.
Instant enquiry response, assessment booking, session scheduling and reminders, parent progress updates, and centre reporting — built for tutoring centres.
+35%
Assessments booked
−45%
No-shows
6h/wk
Admin saved
Typical results across tutoring centres we've automated. Your numbers come from your audit.
✦Sound familiar?
What's quietly costing your centre every week
Evenings01
Parents call in the evening
Enquiries arrive after work and wait until the centre opens.
12% no-shows02
Sessions missed and unfilled
No reminders, no rescheduling, no waitlist.
Tutor time03
Parents want progress updates
‘How is she doing?’ takes tutor time to answer.
Spreadsheets04
Invoicing and packages by hand
Session packs, invoices, and renewals tracked in spreadsheets.
✦The fix
One connected system that runs the repetitive work for you
Not another tool your team has to check. The website, the phones, the messages, the reminders, and the follow-up all work together — built for tutoring centres, monitored by us, owned by you.
1
Instant enquiry response and assessment booking
Subject, level, and goals captured; free assessment booked into tutor calendars.
2
Session reminders and rescheduling
Reminders, one-tap rescheduling, and waitlist fill for cancelled slots.
3
Automated progress updates
Session notes turned into parent updates automatically.
4
Packages and billing on autopilot
Session tracking, renewal reminders, and invoicing.
✦Everything we automate
Everything we automate for a centre like yours
Six connected systems, each built with the specifics for tutoring centres.
02
Lead Capture & Instant Follow-up
Evening enquiries answered and booked instantly
- Instant replies on web & WhatsApp
- Subject, level & goal questions
- Assessment booking
- Follow-up until enrolled
03
AI Voice & Chat Agents
A centre line that answers while tutors teach
- Enquiry and booking calls
- Rescheduling & absence reporting
- Fee questions
- Transfer to the centre manager
04
Workflow & Back-office Automation
Sessions, packages, and updates on autopilot
- Session reminders & rescheduling
- Waitlist fill
- Package renewals & invoicing
- Progress update sequences
05
AI Customer Support Automation
Parent questions answered instantly
- Schedule and progress questions
- Billing and package balance
- Exam and resource questions
- Tutor escalation
06
Data, Reporting & AI Assistants
Fill rate, retention, and revenue live
- Session fill & no-shows
- Student retention
- Revenue by subject & tutor
- Ask-the-data assistant
✦Compare your options
Hire, outsource, or automate?
What actually changes for a centre when enquiries, calls, and follow-up are automated.
| Doing it manually | Answering service / agency | CODEVGROW automation | |
|---|---|---|---|
| Speed of first reply | Hours, or next day | Message taken, callback later | ✓Under 60 seconds, 24/7 |
| After-hours & weekends | Voicemail | Message only | ✓Answers, books, escalates |
| Books the appointment / job | When staff are free | No | ✓Yes — live availability |
| Reminders & no-show recovery | Manual, inconsistent | No | ✓Automated, with waitlist fill |
| Follows up until booked | Rarely | No | ✓Multi-touch, stops on reply |
| Knows your services & pricing | Yes | Script only | ✓Trained on your business |
| Logs everything to your system | Sometimes | Email summary | ✓Every call, chat, and booking |
| Reporting | Spreadsheets | Call counts | ✓Live dashboard + AI assistant |
| Monthly cost | Salary + turnover | Per-minute fees | ✓Fixed, lower than one hire |
✦How it works
Live in weeks, not quarters
- 1
Free audit
45 minutes mapping how enquiries, calls, admin, and follow-up flow through your centre today.
- 2
Ranked plan & fixed price
What to automate first, expected hours and revenue, and a fixed price — within 48 hours.
- 3
Build & soft launch
We connect your systems and go live on one channel first, with human fallback, in 2–4 weeks.
- 4
Run & improve
24/7 monitoring, weekly transcript reviews, and the next automation added each month.
Free discovery call
See exactly what we'd automate in your centre — in 45 minutes
You leave with a ranked automation plan and a fixed price, whether you work with us or not. No pitch deck.
✦What owners say
Heard from tutoring centres we work with
★★★★★
“Assessment bookings from evening enquiries doubled in a month.”
★★★★★
“Parents get progress updates automatically and tutors teach more.”
★★★★★
“Every system was built, connected, and monitored by one team. No hand-offs, no ‘talk to the vendor’.”
Will parents and students know they're talking to an AI?
The assistant introduces itself as your centre's virtual assistant and hands over to a person the moment someone asks — or when a question needs judgement. Satisfaction stays high because answers are fast and accurate.
Is our data safe?
Yes. Data stays in your systems, conversations are encrypted, and we configure retention and access rules for your regulatory requirements. Decisions that need a person always stay with your team.
Does it work with the software we already use?
We integrate with the major CRM, booking, ERP, and industry platforms via native integrations or API — and with your phone system, WhatsApp, and website. We'll confirm your exact stack in the audit.
How long until it's live?
Most tutoring centres are live in 2–4 weeks, starting with one channel (usually phone overflow or web enquiries) and expanding from there.
What does it cost?
A fixed setup fee plus a monthly plan based on volume — typically less than one part-time hire, with the expected ROI shown against your current numbers in the audit.
Other education businesses we automate
All education →Free automation audit for tutoring centres · 45 min · ranked plan · fixed price
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