01
Automated Websites & Funnels
An agency site that books assessments and recruits caregivers
- Care service pages with pricing guidance
- Free care assessment booking
- Caregiver job application funnel
- Hospital-discharge & respite landing pages
AI automation for home healthcare agencies
Answer every family's call, fill every shift, and keep families informed — automatically.
Instant response to care enquiries, caregiver recruiting and scheduling automation, visit confirmations, and family updates — built for home healthcare agencies.
< 60s
Reply to care enquiries
−35%
Missed & late visits
2x
Caregiver applicants processed
Typical results across home healthcare agencies we've automated. Your numbers come from your audit.
✦Sound familiar?
What's quietly costing your agency every week
First responder wins01
Families call in a crisis and get voicemail
A daughter arranging care for a parent after a hospital discharge calls three agencies. The first to answer wins.
60% applicant drop-off02
Caregiver recruiting is a full-time job
Applicants drop off when screening and interviews take days; shifts go unfilled.
4h/day on scheduling03
Scheduling and shift changes by phone
Call-outs, swaps, and confirmations run through a coordinator's mobile — all day, every day.
Daily calls04
Families want updates
‘Did the carer arrive?’ ‘How was Mum today?’ — every call is time, and silence erodes trust.
✦The fix
One connected system that runs the repetitive work for you
Not another tool your team has to check. The website, the phones, the messages, the reminders, and the follow-up all work together — built for home healthcare agencies, monitored by us, owned by you.
1
Instant, compassionate enquiry response
Care enquiries answered 24/7 with needs assessment questions, pricing guidance, and an assessment visit booked.
2
Recruiting on autopilot
Applicant screening, interview scheduling, document collection, and onboarding without the coordinator chasing.
3
Shift confirmations and gap filling
Automatic shift reminders, call-out handling, and open-shift broadcasts to qualified caregivers.
4
Family updates without the phone calls
Visit check-in/out notifications and daily summaries sent to families automatically.
✦Everything we automate
Everything we automate for a agency like yours
Six connected systems, each built with the specifics for home healthcare agencies.
02
Lead Capture & Instant Follow-up
Care enquiries answered with empathy, in seconds, 24/7
- Instant reply on phone, web, WhatsApp & email
- Needs, location & funding screening
- Assessment visit booking
- Follow-up until a decision
03
AI Voice & Chat Agents
A voice families and caregivers can reach any time
- 24/7 answering for families & referrers
- Caregiver call-out & shift-swap handling
- Visit status questions answered from the roster
- Escalation to the on-call coordinator
04
Workflow & Back-office Automation
Rostering, onboarding, and compliance without the chase
- Shift reminders & confirmations to caregivers
- Open-shift broadcast and fill
- Applicant screening, interviews & DBS/document collection
- Training & certification expiry reminders
05
AI Customer Support Automation
Families and caregivers supported instantly
- Visit status & schedule questions
- Billing & funding questions
- Care plan change requests routed
- Caregiver HR & payroll questions
06
Data, Reporting & AI Assistants
Fill rate, visit reliability, and margins — live
- Shift fill rate & open shifts
- Late / missed visit tracking
- Enquiry-to-care conversion by source
- Caregiver retention & applicant funnel
✦Compare your options
Hire, outsource, or automate?
What actually changes for a agency when enquiries, calls, and follow-up are automated.
| Doing it manually | Answering service / agency | CODEVGROW automation | |
|---|---|---|---|
| Speed of first reply | Hours, or next day | Message taken, callback later | ✓Under 60 seconds, 24/7 |
| After-hours & weekends | Voicemail | Message only | ✓Answers, books, escalates |
| Books the appointment / job | When staff are free | No | ✓Yes — live availability |
| Reminders & no-show recovery | Manual, inconsistent | No | ✓Automated, with waitlist fill |
| Follows up until booked | Rarely | No | ✓Multi-touch, stops on reply |
| Knows your services & pricing | Yes | Script only | ✓Trained on your business |
| Logs everything to your system | Sometimes | Email summary | ✓Every call, chat, and booking |
| Reporting | Spreadsheets | Call counts | ✓Live dashboard + AI assistant |
| Monthly cost | Salary + turnover | Per-minute fees | ✓Fixed, lower than one hire |
✦How it works
Live in weeks, not quarters
- 1
Free audit
45 minutes mapping how enquiries, calls, admin, and follow-up flow through your agency today.
- 2
Ranked plan & fixed price
What to automate first, expected hours and revenue, and a fixed price — within 48 hours.
- 3
Build & soft launch
We connect your systems and go live on one channel first, with human fallback, in 2–4 weeks.
- 4
Run & improve
24/7 monitoring, weekly transcript reviews, and the next automation added each month.
Free discovery call
See exactly what we'd automate in your agency — in 45 minutes
You leave with a ranked automation plan and a fixed price, whether you work with us or not. No pitch deck.
✦What owners say
Heard from home healthcare agencies we work with
★★★★★
“Families get an answer at 10 PM and an assessment the next morning. We win the enquiries we used to lose.”
★★★★★
“Open shifts fill in minutes without the coordinator ringing round.”
★★★★★
“Every system was built, connected, and monitored by one team. No hand-offs, no ‘talk to the vendor’.”
Will patients know they're talking to an AI?
The assistant introduces itself as your agency's virtual assistant and hands over to a person the moment someone asks — or when a question needs judgement. Satisfaction stays high because answers are fast and accurate.
Is our data safe?
Yes. Data stays in your systems, conversations are encrypted, and we configure retention and access rules for your regulatory requirements. Decisions that need a person always stay with your team.
Does it work with the software we already use?
We integrate with the major CRM, booking, ERP, and industry platforms via native integrations or API — and with your phone system, WhatsApp, and website. We'll confirm your exact stack in the audit.
How long until it's live?
Most home healthcare agencies are live in 2–4 weeks, starting with one channel (usually phone overflow or web enquiries) and expanding from there.
What does it cost?
A fixed setup fee plus a monthly plan based on volume — typically less than one part-time hire, with the expected ROI shown against your current numbers in the audit.
Free automation audit for home healthcare agencies · 45 min · ranked plan · fixed price
Free automation audit for home healthcare agencies
Book free audit →