01
Automated Websites & Funnels
A clinic site that qualifies, books, and sells programmes
- Programme pages with eligibility quiz
- Consult booking with intake & labs
- Membership checkout & renewals
- Ad landing pages for weight-loss, TRT, IV therapy
AI automation for medical wellness clinics
More members, more renewals, less admin — for wellness clinics.
Instant consult booking, membership and programme automation, refill and check-in reminders, and clear reporting — built for medical wellness and longevity clinics.
+34%
Consults booked
+26%
Programme renewals
8h/wk
Admin saved per clinician
Typical results across medical wellness clinics we've automated. Your numbers come from your audit.
✦Sound familiar?
What's quietly costing your clinic every week
First hour01
High-intent leads from ads wait
Weight-loss and hormone-therapy enquiries convert in the first hour or not at all — and they arrive around the clock.
35% lapse02
Programmes lapse quietly
Monthly programmes and memberships end without a renewal conversation; refills and follow-ups slip.
3h/day03
Check-ins and refills are manual
Weekly check-ins, lab reminders, and prescription refills are chased by staff.
Repetitive04
Questions about safety and eligibility
‘Am I a candidate?’ ‘Is it safe with…?’ — the same questions, needing careful, consistent answers.
✦The fix
One connected system that runs the repetitive work for you
Not another tool your team has to check. The website, the phones, the messages, the reminders, and the follow-up all work together — built for medical wellness clinics, monitored by us, owned by you.
1
Instant eligibility screening and booking
Enquiries answered in seconds with programme info, eligibility questions, and a consult booked.
2
Programme & membership automation
Onboarding, check-ins, refill reminders, lab reminders, and renewal conversations on schedule.
3
Consistent, safe answers
AI answers from your clinical FAQs and escalates medical questions to the provider.
4
Retention reporting
Programme adherence, renewals, and lifetime value by programme and source.
✦Everything we automate
Everything we automate for a clinic like yours
Six connected systems, each built with the specifics for medical wellness clinics.
02
Lead Capture & Instant Follow-up
Ad leads screened and booked in the first minute
- Instant reply on web, SMS, WhatsApp & Instagram
- Eligibility & contraindication screening
- Consult booking with intake link
- Follow-up until booked
03
AI Voice & Chat Agents
Every call answered with consistent, careful answers
- 24/7 answering, booking & rescheduling
- Programme, pricing & eligibility questions
- Refill & lab logistics
- Provider escalation for medical questions
04
Workflow & Back-office Automation
Programmes that run on schedule, renewals that happen
- Onboarding: intake, consents, labs, first shipment
- Weekly check-ins & progress tracking
- Refill, injection & lab reminders
- Renewal conversation before programme end
05
AI Customer Support Automation
Member questions answered instantly, safely
- Programme logistics & scheduling
- Side-effect FAQs from clinical guidance
- Billing & membership questions
- Medical concerns escalated to the provider
06
Data, Reporting & AI Assistants
Adherence, renewals, and ROI by programme — live
- Programme adherence & check-in completion
- Renewal & lifetime value by programme
- Ad spend to programme-start ROI
- Provider utilisation
✦Compare your options
Hire, outsource, or automate?
What actually changes for a clinic when enquiries, calls, and follow-up are automated.
| Doing it manually | Answering service / agency | CODEVGROW automation | |
|---|---|---|---|
| Speed of first reply | Hours, or next day | Message taken, callback later | ✓Under 60 seconds, 24/7 |
| After-hours & weekends | Voicemail | Message only | ✓Answers, books, escalates |
| Books the appointment / job | When staff are free | No | ✓Yes — live availability |
| Reminders & no-show recovery | Manual, inconsistent | No | ✓Automated, with waitlist fill |
| Follows up until booked | Rarely | No | ✓Multi-touch, stops on reply |
| Knows your services & pricing | Yes | Script only | ✓Trained on your business |
| Logs everything to your system | Sometimes | Email summary | ✓Every call, chat, and booking |
| Reporting | Spreadsheets | Call counts | ✓Live dashboard + AI assistant |
| Monthly cost | Salary + turnover | Per-minute fees | ✓Fixed, lower than one hire |
✦How it works
Live in weeks, not quarters
- 1
Free audit
45 minutes mapping how enquiries, calls, admin, and follow-up flow through your clinic today.
- 2
Ranked plan & fixed price
What to automate first, expected hours and revenue, and a fixed price — within 48 hours.
- 3
Build & soft launch
We connect your systems and go live on one channel first, with human fallback, in 2–4 weeks.
- 4
Run & improve
24/7 monitoring, weekly transcript reviews, and the next automation added each month.
Free discovery call
See exactly what we'd automate in your clinic — in 45 minutes
You leave with a ranked automation plan and a fixed price, whether you work with us or not. No pitch deck.
✦What owners say
Heard from medical wellness clinics we work with
★★★★★
“Ad leads used to sit overnight. Now they're screened and booked before our team opens.”
★★★★★
“Renewals stopped being a surprise. The system starts the conversation two weeks early.”
★★★★★
“Every system was built, connected, and monitored by one team. No hand-offs, no ‘talk to the vendor’.”
Will patients know they're talking to an AI?
The assistant introduces itself as your clinic's virtual assistant and hands over to a person the moment someone asks — or when a question needs judgement. Satisfaction stays high because answers are fast and accurate.
Is our data safe?
Yes. Data stays in your systems, conversations are encrypted, and we configure retention and access rules for your regulatory requirements. Decisions that need a person always stay with your team.
Does it work with the software we already use?
We integrate with the major CRM, booking, ERP, and industry platforms via native integrations or API — and with your phone system, WhatsApp, and website. We'll confirm your exact stack in the audit.
How long until it's live?
Most medical wellness clinics are live in 2–4 weeks, starting with one channel (usually phone overflow or web enquiries) and expanding from there.
What does it cost?
A fixed setup fee plus a monthly plan based on volume — typically less than one part-time hire, with the expected ROI shown against your current numbers in the audit.
Free automation audit for medical wellness clinics · 45 min · ranked plan · fixed price
Free automation audit for medical wellness clinics
Book free audit →