Instant scheduling for new referrals, reminders that keep patients on plan, home-exercise nudges, and reporting on outcomes — automated for PT and rehab clinics.
< 24h
Referral to first visit
−40%
Cancellations & no-shows
+25%
Plan-of-care completion
Typical results across physical therapy & rehab centres we've automated. Your numbers come from your audit.
A surgeon's referral waits days for a call while the patient's recovery window ticks — and other clinics call first.
Once pain eases, visits get cancelled. Incomplete plans mean worse outcomes and lost visits.
Short, frequent appointments make gaps expensive; manual reminders don't scale.
Insurance authorizations, intake, and progress notes take therapist time away from patients.
Not another tool your team has to check. The website, the phones, the messages, the reminders, and the follow-up all work together — built for physical therapy & rehab centres, monitored by us, owned by you.
Referrals are captured, the patient contacted instantly, and the evaluation booked the same day.
Visit reminders, home-exercise nudges, and rebooking prompts keep patients on track to discharge.
Cancelled slots offered automatically to waitlisted patients within minutes.
Auth tracking, visit-count alerts, progress-note reminders, and outcome reporting.
Six connected systems, each built with the specifics for physical therapy & rehab centres.
Automated Websites & Funnels
Lead Capture & Instant Follow-up
AI Voice & Chat Agents
Workflow & Back-office Automation
AI Customer Support Automation
Data, Reporting & AI Assistants
What actually changes for a clinic when enquiries, calls, and follow-up are automated.
| Doing it manually | Answering service / agency | CODEVGROW automation | |
|---|---|---|---|
| Speed of first reply | Hours, or next day | Message taken, callback later | ✓Under 60 seconds, 24/7 |
| After-hours & weekends | Voicemail | Message only | ✓Answers, books, escalates |
| Books the appointment / job | When staff are free | No | ✓Yes — live availability |
| Reminders & no-show recovery | Manual, inconsistent | No | ✓Automated, with waitlist fill |
| Follows up until booked | Rarely | No | ✓Multi-touch, stops on reply |
| Knows your services & pricing | Yes | Script only | ✓Trained on your business |
| Logs everything to your system | Sometimes | Email summary | ✓Every call, chat, and booking |
| Reporting | Spreadsheets | Call counts | ✓Live dashboard + AI assistant |
| Monthly cost | Salary + turnover | Per-minute fees | ✓Fixed, lower than one hire |
45 minutes mapping how enquiries, calls, admin, and follow-up flow through your clinic today.
What to automate first, expected hours and revenue, and a fixed price — within 48 hours.
We connect your systems and go live on one channel first, with human fallback, in 2–4 weeks.
24/7 monitoring, weekly transcript reviews, and the next automation added each month.
Free discovery call
You leave with a ranked automation plan and a fixed price, whether you work with us or not. No pitch deck.
“Referrals are contacted within minutes now. Our first-visit time went from days to next-day.”
“Plan completion is up and the front desk isn't chasing anyone.”
“Every system was built, connected, and monitored by one team. No hand-offs, no ‘talk to the vendor’.”
The assistant introduces itself as your clinic's virtual assistant and hands over to a person the moment someone asks — or when a question needs judgement. Satisfaction stays high because answers are fast and accurate.
Yes. Data stays in your systems, conversations are encrypted, and we configure retention and access rules for your regulatory requirements. Decisions that need a person always stay with your team.
We integrate with the major CRM, booking, ERP, and industry platforms via native integrations or API — and with your phone system, WhatsApp, and website. We'll confirm your exact stack in the audit.
Most physical therapy & rehab centres are live in 2–4 weeks, starting with one channel (usually phone overflow or web enquiries) and expanding from there.
A fixed setup fee plus a monthly plan based on volume — typically less than one part-time hire, with the expected ROI shown against your current numbers in the audit.
Free automation audit for physical therapy & rehab centres · 45 min · ranked plan · fixed price
Free automation audit for physical therapy & rehab centres
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